Corporate Operations Coordinator

ProCareer Ltd. is recruiting on behalf of its client - an international bunker trader and physical supplier of marine fuel. With over 20 years of presence in the shipping and energy sectors, the company has built a strong reputation through long-term partnerships, commercial expertise, and a pragmatic approach to business.

We are currently looking for a highly organized, proactive and detail-oriented Corporate Operations Coordinator to work closely with our CFO in Limassol, Cyprus. This is a varied administrative and corporate operations role for someone who enjoys bringing structure to complex processes and keeping things running smoothly across multiple jurisdictions.

What you will be doing:

• Act as the central point of coordination for corporate, administrative and operational matters across the Group's international entities.

• Liaise with external partners, including fiduciaries, accountants, lawyers, banks and other service providers.

• Manage corporate documentation, maintain corporate records and registers, coordinate board documentation and KYC requests.

• Support employee administration, including onboarding, work permits, visa processes and immigration documentation.

• Coordinate office administration, contracts, subscriptions and other operational matters across international locations.

• Assist with company incorporations, corporate projects and a variety of operational initiatives led by the CFO.

• Provide day-to-day administrative support to ensure the smooth running of corporate operations across the Group.

What drives success in this role:

• At least 3 years of experience in fiduciary, corporate administration or company secretarial services, office management, executive support, operations, legal or immigration administration, KYC, or a similar role.

• Exceptional organizational skills and a genuine enjoyment of creating structure and bringing order to complexity.

• Outstanding attention to detail and a commitment to accuracy.

• The ability to coordinate multiple projects and priorities simultaneously while meeting deadlines.

• Confidence in communicating and building relationships with external stakeholders across different countries and jurisdictions.

• A proactive, hands-on mindset with the ability to work independently, solve problems and take ownership.

• Excellent written and spoken English, with Russian being a strong advantage.

• Confidence using modern digital tools and AI to improve productivity and streamline administrative work.

• Experience in corporate services, fiduciary or company secretarial services, legal or immigration administration, KYC, or executive support within a professional services environment would be an advantage, but is not essential.

• A willingness to learn, adapt and take on a broad variety of responsibilities in a fast-paced international environment.

What we offer:

• A permanent role within a well-established and growing international shipping group.

• The opportunity to work directly with the CFO and gain exposure to international corporate operations across multiple jurisdictions.

• A varied role with broad responsibilities, where no two days are the same.

• An entrepreneurial, fast-paced environment with direct communication and minimal hierarchy.

• Competitive remuneration based on experience and performance.

• Excellent opportunities for professional growth and long-term career development.

If you have any questions about the role, please contact Nelja Kornfeld at nelja@procareerglobal.com.

Applications will be reviewed on a rolling basis. The position will be closed once a suitable candidate is found.